Dear HarmonySite administrator,
We've released a new feature for your HarmonySite today: The ability to restrict access to particular pages, so that they can be viewed by only a certain subset of members. Specifically, you can edit/update any page and specify that it can only be accessed by members from one or more member groupings or committees/teams.
For example, you may now create (or edit) a page that you want to be accessible to ONLY your Music Team, or your Music Team AND Board of Directors, or ONLY baritones, or only baritones AND tenors.
Note that such restrictions apply only to members logged in with "Limited Member Access" or "Regular Member Access". In other words, such restrictions can only be made on pages whose access level is set to one of those two options. So this does NOT apply to pages that are visible to the public (i.e. visible to EVERYONE), nor does it apply to pages set to "Data Administration Access" or "Webmaster Access".
When editing a page, if the page's "Level required to view page" is set to "Limited Member Access" or "Regular Member Access", then you'll see the following NEW set of tickboxes...
Simply tick the box next to the grouping(s)/committee(s)/team(s) that should have access to the page. Any member that is part of the selected groupings/committees/teams will be able to see the page as usual. If a member is NOT part of any of the selected groupings/committees/teams, they will get a "Permission Denied" message if they attempt to visit the page.
Notes
- IMPORTANT: If you change a page in this way, you should also change the page's NAVIGATION LINK in the same way (there's an identical new set of tickboxes when adding/updating navigation links). If you don't, then members will be able to see the link to the page, but when they click on it, they'll get the "Access Denied" error. If you make the same change to the navigation link, then the navigation link will simply be hidden for members that are not allowed to access the page.
- If all boxes are UNTICKED, that means that EVERYONE can access the page (subject to the restrictions on the access level).
- Don't simply tick every box - that's pointless. I can only imagine you would thus be intending that ALL members can access the page. If that's what you want, then simply don't tick ANY boxes.
Please forward this email to anyone in your organisation that can edit pages.
If you have any issues or questions, please address them to support@harmonysite.com, as usual. Please do not reply to this email.
In harmony,
Mark Virtue
HarmonySite
Australia
+61 2 8005 4277 (Australian number)
In North America, call: 1-415-651-7009 (San Francisco number)
Skype name: mvirtue
